Admission

  1. The University shall invite applications for admissions in various academic programs through publication of advertisement in print media, social media or
    any other suitable mode.
  2. There shall be an admission test for each program and the applicants with 50% NTS/SAT/GAT may be exempted from the admission test. NTS/SAT/GAT
    percentage of an applicant shall be equated to admission test percentage conducted by the university.
  3. All successful applicants must have to pass interview. Interview shall evaluate applicants’ social attitude, motivation, positive character and background check.
  4. O and A levels grades shall be equated to Matric and Intermediate level percentages respectively. Equivalence certificate from IBCC is mandatory. Foreign Degree holders must have to provide HEC Equivalency at the time of admissions.
  5. The admission requirements and roadmap of each degree program shall be made available on the university website, or in prospectus or any other suitable medium; published from time to time.
  6. A result awaiting candidate can apply for admission by furnishing a certificate that he/she has already appeared in the exam and hoping to meet minimum percentage required for the program.
  7. If a candidate fails to provide the result within prescribed time, or fails to attain the required percentage, his/her admission shall stand cancelled. No admission fee shall, however, be charged if such candidate applies for fresh admission.
  8. In case of incorrect or forged information, revealed at any stage of academic career at MAJU, the admission shall be cancelled, and no transcript shall be
    issued.
  9. A candidate seeking admission in the university shall abide by all its rules, regulations and policies published by the university from time to time.

Fee Refund Policy

  1. If a 1st semester student decides to withdraw from the University after having registered he/she shall be entitled for full tuition fee refund provided that:
    1. Admission Fee is non-refundable
    2. If a 1st semester student decides to withdraw from the University after having registered s/he shall be entitled for tuition fee refund provided that:
      1. 100% of paid tuition fee shall be refunded up to 7th day of start of semester
      2. 50% of paid tuition fee shall be refunded from 8th to 15th day of start of semester
      3. No tuition fee shall be refunded from 16th day of start of semester
    3. If a student was a result awaiting candidate and failed to achieve minimum percentage required for admission in the program then s/he must request for
      fee refund within 7 calendar days after the announcement of result and 100% of the paid tuition fee shall be refunded.

Semester Credit Hour

  1. A course semester credit hour (SCH) is defined as one lecture hour of class work followed by tutorials per week for sixteen weeks.
  2. A laboratory semester credit hour shall be three hours of practical lab work per week for sixteen weeks.

Academic Year

  1. There shall be two regular semesters i.e., Fall and Spring in an academic year. Each Semester shall have 16 teaching weeks.
  2. A Summer semester is of 08 weeks duration and is usually used for internship, business projects and repeat or failure courses.
  3. A limited number of courses, on the discretion of Dean /HoD, may be offered in a Summer semester.

Assessment Of Tuition Fee

  1. Fee shall be charged per credit hour as determined by the university from time to time.
  2. Tuition fee for the registered courses shall be paid within due time period to validate the registration.
  3. A student with fee default status shall not appear in the attendance roll and there shall be no attendance correction afterwards.
  4. If the fee is not paid, within the prescribed time, the registration of the course(s) shall stand cancelled.

Credit Transfer Policy

  1. Transfer credits may be accepted for work completed at a recognized Pakistani or foreign university running an accredited program and an original transcript, course outlines along with NOC issued by the university which administered the examination shall be submitted.
  2. Transfer Application must be submitted at least three days before the start of the Admitted semester.
  3. Only those courses/credits shall be transferred in which the candidate has got MAJU equivalent grade C or higher for undergraduate programs and MAJU equivalent grade B or higher for graduate programs and they can be part of candidates’ degree program at Mohamamd Ali Jinnah University.
  4. Each transfer credit case shall be examined on its merit by the Admission Department in consultation with the respective HoD.
  5. Accepted credit hours, without grades, shall appear on the transcript.
  6. Maximum credits transferred shall not exceed 50% of the total credit hours required for the degree program.
  7. The department has the exclusive right to accept or reject any request of transfer of course /courses.
  8. A student with transfer credit hours shall not be eligible for a university medal or merit scholarship.
  9. In case of change of Academic Program within university, both grades and credits will be transferred and shown on transcript. The change of Academic Program will only be permitted subject to fulfillment of the eligibility and merit of respective program, availability of the seat and subsequently, approval of the President.
  10. Application for change of Academic Program will be submitted on the prescribed proforma to the HoD.
  11. The student would be required to pay the prescribed fee for change of Academic Program.

Add/Drop

  1. A student may add or drop a course within first 2 weeks of the semester. A course dropped will be deemed as if it was never registered.
  2. A course taken in Summer Semester cannot be dropped.

Withdrawal

  1. If a student decides not to continue in a course, and add/drop time has expired, he/she may withdraw from the course within twelve weeks from the start of the
    semester.
  2. A course withdrawn will be reported on the transcript with a W status.
  3. A withdrawn course shall not be counted towards the calculation of GPA.
  4. A withdrawn course shall be treated as a registered course for the evaluation of tuition fee.

Repeat & Substitute A Course

  1. Repeated courses shall replace originally taken course in the transcript. However, in the remarks section repeated counts shall be mentioned.
  2. An undergraduate student may be allowed to repeat a course in which s/he has obtained grade below “C”.
  3. A graduate student may be allowed to repeat a course in which s/he has obtained “C” or below grade.
  4. A doctoral student may be allowed to repeat a course in which s/he has obtained “B-” grade.
  5. Both the previous and new grade obtained will be recorded on the transcript, however, only the better grade shall be used in the calculation of CGPA.
  6. A student may substitute an elective course with another elective course. Such a substitution shall be treated as a repeat course.
  7. A student can repeat not more than 6 courses in undergraduate program and 3 courses in graduate program within permitted time duration but prior to the degree completion.
  8. A PhD student can repeat not more than 3 courses in doctoral program within permitted time duration but prior to the PhD Comprehensive Exam.
  9. Substitution shall be allowed, with the recommendation of HoD and approved by the Dean, at the end of a degree program.

Semester Freeze

  1. A student, under special circumstance, may apply for a semester break to the concerned HoD. However, to maintain his/her registration the student has to pay the semester break fee as determined by the university from time to time.
  2. Semester freeze is not allowed in 1st semester.
  3. A student who is not registered in a semester shall lose his registration if he/she did not freeze the semester.
  4. A consecutive two-semester non registered status shall lead to the cancellation of admission.
  5. A student with cancelled admission is required to apply for readmission on the prescribed form.
  6. A re-admission case shall only be considered if it is within the maximum time duration allowed for a degree program.

Change Of Program

  1. MAJU student may apply for the change of program with the approval of concerned HoDs before the start of a semester. Such a student shall be issued a new registration number.
  2. Only related courses shall be transferred with grades to the opted program.
  3. Courses transferred shall appear in the transcript without mentioning the semester details in which they were studied.
  4. Student would be required to submit transfer fee as determined by the university from time to time.
  5. Program transferred student shall not be considered for the award of a medal or merit scholarship.

Attendance

  1. To be eligible for final examination 80% attendance is mandatory in a course or in a lab work.
  2. There shall be no relaxation in attendance requirement under any circumstances.
  3. Class attendance shall only be marked if a student has no outstanding dues.

Examination And Grading

  1. A student shall be eligible for final examination if his/her name is included in the exam seating plan.
  2. If a student is not allowed to sit in final exam due to shortage of attendance or disciplinary action, then he/she shall be awarded “F” grade in that course.
  3. Re-examination is not allowed. However if there is death of blood related family member or spouse or any other extreme circumstances proven with evidence. However, such cases must require approval of the President.
  4. If a student misses final examination, he/she may apply for course(s) withdrawal provided he/she was hospitalized and or evidence of any other extenuating circumstances such as death of an immediate family member on the day of examination.
  5. Letter grades shall be awarded at the end of each semester as per the following distribution:
    Assessment Weightage
    Midterm Examination 20% – 25%
    Assignments, Quizzes, Projects etc. 10% – 35%
    Final Examination 40% – 50%
  6. Midterm and Final examinations shall be administered by the CoE office.
  7. Entry to the examination hall after 15 minutes for two hours’ examination and 30 minutes for three hours’, from start of exam is not allowed.
  8. Students would not be allowed to leave examination hall in the first 30 minutes of the examination.
  9. The university shall follow the following grade definitions:
    Grades Definition
    A Excellent
    B Good
    C Satisfactory
    D Poor but passing
    F Failure
    I Work in Progress
    W Withdrawal
    P Pass
    D Deferred
    NC No Credit
    ( ) Grade Replaced
  10. Letter grades shall be awarded on following scheme:
    Undergraduate Graduate Doctoral Grade Points Marks
    A+ A+ A+ 4.00 90 Above
    A A A 4.00 85 – 89
    A- A- A- 3.66 80 – 84
    B+ B+ B+ 3.33 75 – 79
    B B B 3.00 71 – 74
    B- B- B- 2.66 68 – 70
    C+ C+ F* 2.33 64 – 67
    C C 2.00 61 – 63
    C- C+ 1.66 58 – 60
    D+ F* 1.33 54 – 57
    D 1.00 50 – 53
    F 0.00 Below 50

    * The Grade Point to be Zero in case of Grade “F” for MS/PhD student.

  11. GPA: Grade Point Average (GPA) shall be computed by multiplying the number of credit hours of each course by the grade points assigned to grade earned, then dividing the sum of these products by the total number of credit hours in which the student was registered in a semester.
  12. CGPA: Cumulative Grade Point Average (CGPA) shall be calculated by summing all the earned grade points divided by the total number of registered
    credit hours during the program.
  13. Incomplete (I) Grade:
    1. A teacher may award I (incomplete) grade to a student who fails to meet all requirements for reasons beyond his/her control.
    2. I grade can be awarded only with the prior approval of the HoD.
    3. I grade shall not be allowed in summer courses.
    4. I grade must be changed into an earned grade within 1 month otherwise it will automatically be converted to F grade.
  14. Deferred (Z) Grade:
    1. If, for reasons beyond a student’s control, he/she is prevented from completing a course within the prescribed time, the student may ask the instructor for a Z (deferred) grade.
    2. If the instructor agrees for this grade, the instructor reports the student’s grade as a Z at the end of the semester to delay issuing a grade and to allow the student more time to complete course work.
    3. Z grade can be awarded only with the prior approval of the HoD.
    4. A student should request a deferred grade before the beginning of the final examination period in the semester the course was offered.
    5. Z grade must be changed into an earned grade within 1 month otherwise it will automatically be converted to F grade.

Change Of Grade

  1. A student may submit an application with the CoE’s office for review of a final grade within two weeks after the declaration of the results.
  2. The review of a grade shall be limited to omission and calculation errors.
  3. The review process shall be initiated after the receipt of requisite fee as prescribed by the university from time to time.

Probation & Expulsion

  1. A student shall be on probation if s/he fails to attain 2.0 CGPA in undergraduate programs, 2.5 CGPA in graduate programs and 3.0 CGPA in doctoral program in a semester.
  2. An undergraduate student on probation must repeat courses in which the grade was F, C-, D+ or D.
  3. A graduate student on probation must repeat courses in which the grade was F, C- or C.
  4. A doctoral student on probation must repeat courses in which the grade was F, or B-.
  5. If a student stays on probation for two consecutive semesters he/she shall cease to be the student of the university.

Re-admission

  1. In case of expulsion, a student can apply for Re-admission by submitting formal application to HoD of his/her department. President will be the
    approving authority in such decisions.
  2. In case of approval student may need to submit admission fee as determined by the University from time to time.
  3. Student may need to take some courses to improve his/her CGPA as determined by HoD.
  4. Courses earned under a previous registration number shall be transferred to new registration number.

Scholarship Policy

  1. Students who have taken full academic load shall be entitled for the University announced scholarship except for the last semester.
  2. Students who crossed program time duration shall not be entitled.
  3. There should not be any semester break.
  4. Minimum GPA required to be eligible for academic performance scholarship (Semester-based) would be as under:
    1. 3.75 to 3.89 GPA = 25%
    2. 3.90 to 3.99 GPA = 50%
    3. 04.00 GPA = 100%
  5. Student on any disciplinary warning shall cease his eligibility for scholarship.
  6. No F/W/I and repeat course in the transcript in last registered semester.

Academic Performance Recognition:

  1. Dean’s List: Dean’s list shall have name of all those students who have earned semester GPA of 3.5 and above by taking full course load.
  2. President’s List: President’s list shall have names of all those students who have earned semester GPA of 3.75 – 3.99 by taking full course load.
  3. Chancellor’s List: Chancellor’s list shall have names of all those students who have earned semester GPA of 4.0 by taking full course load.

Medal Award Policy

  1. Student desirous to compete for the award of a medal shall apply on the prescribed form to the CoE Office.
  2. A medal shall be awarded only in the respective convocation.
  3. Only those graduates shall be considered for the award of a medal who fulfill the following:
    1. Completion of all degree requirements within normal duration.
    2. CGPA 3.50 or higher on the scale of 4.00.
    3. No F,W grade in the transcript.
    4. No transfer of credits from other Universities / Institutions.
    5. No disciplinary punishment throughout the tenure of the degree.
  4. If number of students in a degree program is less than 10:
    1. Only one medal will be awarded
    2. CGPA of winner will be compared with the CGPA of the winner of a medal in a program having more than 10 students, to assess the type of medal to be awarded.
  5. Gold, Silver and Bronze medals shall be awarded to the top three students of each batch and degree program.
  6. If there is a tie in the award of a medal both will be awarded the same medal.

Quaid-I-Azam Gold Medal

  1. A Quaid-i-Azam Gold Medal shall be awarded, in a convocation, to an overall best achiever of the university and shall be based on:
    1. Academics
    2. co-curricular and
    3. Extra-curricular activities.
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