GENERAL RULES & REGULATIONS

  • Admission
    • The University shall invite applications for admissions in various academic programs through publication of advertisement.
    • There shall be an admission test for each program and the applicants with 50% NTS/SAT/GAT may be exempted from the admission test. NTS/SAT/GAT percentage of an applicant shall be equated to admission test percentage conducted by the university.
    • O/A levels percentages shall be equated to Matric and Intermediate level percentages respectively.
    • The admission requirements and roadmap of each degree program shall be made available on the university website or in prospectus published from time to time.
    • A result awaiting candidate can apply for admission by furnishing a certificate that he/she has already appeared in the exam and hoping to meet minimum percentage required for the program.
    • If a candidate fails to provide the result within prescribed time, or fails to attain the required percentage, his/her admission shall stand cancelled. No admission fee shall, however, be charged if such candidate applies for fresh admission.
    • In case of incorrect or forged information the admission shall be cancelled and no transcript shall be issued.
    • A candidate seeking admission in the university shall abide by all its rules, regulations and policies published by the university from time to time.
    • Admission in the university shall remain provisional until provision of academic documents by the candidate duly attested by IBCC/HEC/Educational Ministry whichever is applicable.
  • Fee Refund Policy
    • If a 1st semester student decides to withdraw from the University after having registered he/she shall be entitled for full tuition fee refund provided that:
      • Admission Fee is non-refundable.
      • The withdrawal is requested, in writing, within 07 calendar days of the start of semester.
      • If the applicant is a result awaiting candidate and fails to achieve minimum percentage required for the program or fails in exams then he must request for fee refund within 07 calendar days after the announcement of result.
  • Semester Credit Hour
    • A course semester credit hour (SCH) is defined as one hour of class work per week for sixteen weeks.
    • A laboratory semester credit hour shall be three hours of practical lab work per week for sixteen weeks.
  • Academic Year
    • There shall be two regular semesters i.e., Fall and Spring in an academic year. Each Semester shall have 16 teaching weeks.
    • A Summer semester is of 08 weeks duration and is usually used for internship, business projects and makeup courses.
    • A limited number of courses, on the discretion of a department, may be offered in a Summer semester.
  • Assessment of Tuition Fee
    • Fee shall be charged per credit hour as determined by the university from time to time.
    • Tuition fee for the registered courses shall be paid within due time period to validate the registration.
    • A student with fee default status shall not appear in the attendance roll and there shall be no attendance correction afterwards.
    • If the fee is not paid, within the prescribed time, the registration of the course(s) shall stand cancelled.
    • For all practical purposes cancelled course(s) shall be deemed as if they were never registered.
  • Credit Transfer Policy
    • Transfer credits may be accepted for work completed at a recognized Pakistani or foreign university and an original transcript issued by the university which administered the examination shall be submitted.
    • Only those courses/credits shall be transferred in which the candidate has got grade B or higher and they can be part of applicants- degree program at Mohammad Ali Jinnah University.
    • Each transfer credit case shall be examined on its merit by the Admission Department in consultation with the respective HoD.
    • Accepted credit hours, without grades, shall appear on the transcript.
    • Maximum credits transferred shall not exceed 60% of the total credit hours required for the degree program.
    • The department has the exclusive right to accept or reject any request of transfer of course /courses.
    • A student with transfer credit hours shall not be eligible for a university medal.
  • Add/Drop
    • A student may add or drop a course within a specified period announced by the Registration Department. A course dropped will be deemed as if it was never registered.
  • Withdrawal
    • If a student decides not to continue in a course, and add/drop time has expired, he/she may withdraw from the course within twelve weeks from the start of the semester.
    • A course withdrawn will be reported on the transcript with a W status.
    • A withdrawn course shall not be counted towards the calculation of GPA.
    • A withdrawn course shall be treated as a registered course for the evaluation of tuition fee.
  • Repeat & Substitute a Course
    • An undergraduate course with grade C- or below and a graduate course with grade B- or below may be repeated and only the better grade shall be counted towards CGPA.
    • A student may substitute an elective course with another elective course. Such a substitution shall be treated as a repeat course.
    • A student can repeat any number of credit hours within permitted time duration but prior to the degree completion.
    • Substitution shall be allowed, with the approval of HoD, at the end of a degree program.
  • Semester Break
    • A student, under special circumstance, may apply for a semester break to the concerned HoD. However, to maintain his/her registration the student has to pay the semester break fee as determined by the university from time to time.
    • A student who is not registered in a semester shall lose his registration if he/she is not on semester break.
    • A consecutive two-semester non registered status shall lead to the cancellation of admission.
    • A student with cancelled admission is required to apply for readmission on the prescribed form.
    • A re-admission case shall only be considered if it is within the maximum time duration allowed for a degree program.
  • Change of Program
    • An MAJU student may apply for the change of program with the approval of concerned HoDs before the start of a semester. Such a student shall be issued a new registration number.
    • Only related courses shall be transferred with grades to the opted program.
    • Courses transferred shall appear in the transcript without mentioning the semester details in which they were studied.
    • Program transfer facility shall only be given to MAJU students.
    • Student shall submit transfer fee as determined by the university from time to time.
    • Program transferred student shall not be considered for the award of a medal.
  • Attendance
    • To be eligible for final examination 80% attendance shall be required in a course or in a lab work.
    • There shall be no relaxation in attendance requirement under any circumstances.
    • Class attendance shall only be marked if a student has no outstanding dues.
    • A student may request for withdrawal of a course in which his/her attendance is short by paying a fine as determined by the university from time to time.
  • Examination and Grading
    • A student shall be eligible for final examination if his/her name is included in the exam seating plan.
    • If a student misses final examination for what so ever reason, he/she shall be graded on the basis of sessional performance and there shall be no re-examination.
    • If a student misses final examination, he/she may apply for course(s) withdrawal provided he/she was hospitalized on the day of examination.
    • Letter grades shall be awarded at the end of each semester as per the following distribution:
      AssessmentUndergraduateGraduate
      Midterm Examination20%20%
      Assignments, Quizzes, Projects etc.30% – 40%30% – 50%
      Final Examination40% – 50%30% – 50%
    • Midterm and final examinations shall be administered by the CoE office.
    • Letter grades shall be awarded at the end of each semester as per the following distribution:
      GradesDefinition
      AExcellent
      BGood
      CSatisfactory
      DPoor but passing
      FFailure
      IWork in Progress
      WWithdrawal
      PPass
      NCNo Credit
      ( )Grade Replaced
    • Letter grades shall be awarded on following scheme:
      MarksGradesUndergraduateGraduates
      90-100A4.004.00
      86-89A-3.673.67
      81-85B+3.333.33
      77-80B3.003.00
      72-76B-2.672.67
      68-71C+2.332.33
      63-67C2.002.00
      58-62C-1.671.67
      54-57D+1.330.00
      50-53D1.000.00
      Below 50F0.000.00
    • GPA

      Grade Point Average (GPA) shall be computed by multiplying the number of credit hours of each course by the grade points assigned to grade earned, then dividing the sum of these products by the total number of credit hours in which the student was registered in a semester.

    • CGPA

      Cumulative Grade Point Average (CGPA) shall be calculated by summing all the earned grade points divided by the total number of registered credit hours during the program.

    • Incomplete (I) Grade
      • A teacher may award I (incomplete) grade to a student who fails to meet all requirements for reasons beyond his/her control.
      • I grade shall not be allowed in a regular course/lab work.
      • I grade must be changed into an earned grade within the following semester otherwise it will automatically be converted to F grade.
  • Change of Grade
    • A student may file a petition with the CoE-s office for review of a final grade within two weeks after the declaration of the results.
    • The review of a grade shall be limited to omission and calculation errors.
    • The review process shall be initiated after the receipt of requisite fee as prescribed by the university from time to time.
  • Probation & Expulsion
    • A student shall be on probation if he/she fails to attain CGPA required to qualify the degree.
    • If a student stays on probation for two consecutive semesters he/she shall cease to be the student of the university.
  • Medal Award Policy
    • Student desirous to compete for the award of a medal shall apply on the prescribed form to the CoE Office.
    • A medal shall be awarded only in the respective convocation.
    • Only those graduates shall be considered for the award of a medal who fulfill the following:
      • Completion of all degree requirements within normal duration.
      • CGPA 3.50 or higher on the scale of 4.00.
      • No F grade in the transcript.
      • No transfer of credits from other Universities / Institutions.
      • No disciplinary punishment throughout the tenure of the degree.
    • If number of students in a degree program is less than 10:
      • Only one medal will be awarded
      • CGPA of winner will be compared with the CGPA of the winner of a medal in a program having more than 10 students, to assess the type of medal to be awarded.
    • Gold, Silver and Bronze medals shall be awarded to the top three students of each batch and degree program.
    • If there is a tie in the award of a medal both will be awarded the same medal.
  • Quaid-i-Azam Gold Medal
    • A Quaid-i-Azam Gold Medal shall be awarded, in a convocation, to an overall best achiever of the university and shall be based on:
      • Academics
      • co-curricular and
      • Extra-curricular activities.
  • Transfer Application must be submitted within 1 month after the admission.
  • Only those courses/credits shall be transferred in which the candidate has got grade C or higher and they can be part of applicants’ degree program at MAJU.
  • Each transfer credit case shall be examined on its merit by the Admission Department in consultation with the respective HoD.
  • Accepted credit hours, without grades, shall appear on the transcript.
  • Maximum credits transferred shall not exceed 50% of the total credit hours required for the degree program.
  • The department has the exclusive right to accept or reject any request of transfer of course /courses.
  • A student with transfer credit hours shall not be eligible for a university medal
  • In case of change of Academic Program within university, both grades and credits will be transferred and shown on transcript. The change of Academic Program will only be permitted subject to fulfillment of the eligibility and merit of respective program, availability of the seat and subsequently, approval of thePresident. Application for change of Academic Program will be submitted on the prescribed proforma to Head of Department.
  • A PhD scholar, during the research phase is required to earn a satisfactory report at the end of each semester.
  • Acceptance/publication of at least one research paper from PhD work in an impact factor journal shall be required.
  • The dissertation may be submitted after the completion of 30 research SCH and with an active registration status at the time of submission.
  • A dissertation shall be cleared for evaluation if its similarity index is less than 20% in total and less than 5% from a single source. Similarity from the student’s own published work carried out during the PhD studies shall be excluded.
  • The university shall observe zero tolerance towards plagiarism. In case of any ambiguity in plagiarism assessment, the following committee shall evaluate the case and shall submit its recommendations to the BASR for decision:
    a. Concerned Dean
    b. Concerned HoD
    c. Student’s Supervisor
    d. Director Graduate Studies
  • The dissertation shall be evaluated by at least two foreign experts from a technologically / academically advanced country.
  • At least five foreign examiners shall be proposed by the Dean in consultation with the Supervisor. Of these five BASR shall approve only three.
  • The PhD dissertation shall have at least two out of three positive foreign evaluations to allow the candidate for final defense.
  • The Dean shall propose the local examiners in consultation with the Supervisor for the approval of the BASR.
  • An open final defense for the PhD dissertation shall be carried out by a committee comprising of:
    a. Dean of the Faculty – Chairman
    b. Two external examiners- Members
    c. One internal examiner-Member
    d. Supervisor – Member
  • On the conclusion of the final defense, the Chairman, in the absence of the candidate and audience, shall invite the examiners for voting on one of the following options:
    a. accepted as is;
    b. accepted with minor revisions;
    c. accepted with major revisions.
    d. rejected
  • A dissertation with minor revisions shall be submitted within 04 weeks from the date of examination and shall be accepted with a certificate from the Supervisor that ‘the revisions have been incorporated’.
  • A dissertation with major revisions shall be submitted within 12 weeks from the date of examination and shall be accepted with certificates from both external and internal examiners that ‘the revisions have been incorporated satisfactorily’.
  • The date of completion shall be the date of examination in case of minor revisions whereas it shall be the date re-submission in case of major revisions.
  • The Chairman shall ensure the communication of examiners comments to the scholar, if any.
  • A maximum allowable duration, inclusive of semester break, for the PhD program shall be 07 years from the date of admission whereas, the normal duration is 03 years.
  • PhD scholars are required to comply with the following timeline. In case of failure, his/her case shall be referred to the BASR.
    ActivityPreferred TimeMaximum
    Course Work2 Semesters3 Semesters
    Comprehensive Exam3 Semesters5 Semesters
    Synopsis Defense4 Semesters6 Semesters
    Thesis Submission6 Semesters10 Semesters
  • A scholar may repeat a course in which he has earned B- or below.
  • A scholar may get an elective course substituted with another elective course with the approval of the department.
  • The PhD program completion shall be subject to the approval of the BASR. However, a transcript / provisional certificate indicating program completion may be issued, on the recommendations of the Dean, by the Chairman of the BASR.
  • Decisions of BASR in respect of comprehensive exam, synopsis and PhD completion shall be issued over the seal of the Registrar.
  • Three copies of the final thesis along with a CD, containing soft copy of the thesis, shall be submitted to the department.

UNIVERSITY DRESS CODE

  • Boys Dress Code
    • Desirable
      • Trousers
      • Shirts
      • Tie
      • Dress Shoes with socks
      • Shalwar Kameez clean and properly pressed with waist coat
    • Admissible
      • Decent, clean and pressed jeans with T-Shirt
      • Shalwar Kameez clean and properly pressed
      • Summer Sandals with a strap running behind the heel
    • Not Allowed
      • Shorts, Cut off jeans, multi pocketed faded, torn and skin fitted
      • jeans/trousers
      • T-shirts with messages of any kind
      • Chappals/slippers of any kind
      • Bandana-s, caps etc
      • Vest of any kind
      • Long hair, pony tails etc
      • Ear rings, chain, wrist straps, bracelets etc
  • Girls Dress Code
    • Desirable
      • Traditional Shalwar Kameez and dupatta
      • Chappals/shoes
    • Admissible
      • Jeans with Kurta/shirt
      • Light Jewelry like nose pins, ear studs and rings on fingers
    • Not Allowed
      • T-shirts with jeans
      • Sleeveless shirts of any kind
      • See through and skin tight dresses
      • Heavy makeup
      • Flashy/heavy jewelry, pazeb-s etc
  • University ID Card
    • A student of the university is required to have a valid university identity card (ID card) and its display is mandatory while on the campus.
    • The Entry to the Examination Hall, Library, Labs and other premises will only be allowed, if a student possesses university ID card and his/her registration in the semester is intact.

STUDENT’S DISCIPLINE

  • Acts of Indiscipline
    • Mohammad Ali Jinnah University aims at enriching the personality of its students by including in them a sense of tolerance, discipline and civilized behavior.The behavior of the students at the campus will be governed by the following rules and regulations. The Discipline Committee will have the authority to impose penalties on the students found guilty of breach of discipline on the campus and during conduct of examinations.The following among others, shall constitute acts of indiscipline:
      • Violation of Dress Code, and ID card rules.
      • Use of indecent and filthy language; undesirable remarks and gestures; acts of moral turpitude; disorderly behavior like abusing, quarreling, fighting, insolence towards others.
      • Indulgence in acts which may cause insult or physical injury to the colleagues, teachers, officers and staff of the University or any other person.
      • Defying a University official.
      • Spreading by word of mouth or written material, any religious, sectarian, ethnic regional, linguistic conflicts/hatred, or any material derogatory to Pakistan, Islam or any other religion.
      • Impersonation, giving false information, willful suppression of information, cheating or deceiving.
      • Possession, carrying or use of any type of weapons.
      • Damaging University property, including building, equipment, vehicle, etc. in any manner
      • Using any University property, without lawful authority.
      • Sale, distribution or consumption of intoxicants on the campus.
      • Use of student organizations for furthering the cause of political parties.
      • Bringing to the premises of the University any expelled students or anti –social elements.
      • Obstructing the functioning of the University or causing disruption of teaching/research/ other activities.
      • Any other relevant matter not specifically mentioned in these rules.
  • Examination
      • Helping one another in any manner during examination.
      • Getting assistance from a book, notes printed or photocopied material (unless it is clearly mentioned in the instructions of the question paper).
      • Using answer sheets for making appeals to the examiner or writing irrelevant remarks; misusing the answer sheet; removing pages from answer sheets, etc.
      • Getting assistance through communication devices, like cell phones etc.
      • Replacing answer sheets with other answer sheets not distributed for exam (e.g. prepared at home, prepared on campus prior to the exam, etc).
      • Exchanging answer sheets with other students.
      • Writing Roll Number of another student on ones- own answer sheet.
      • Cheating and being rude, abusive, aggressive, etc. with the invigilator during examination.
      • Disobeying the staff on invigilation/inspection/supervision duty.
      • Creating disturbance around the examination hall.
  • Penalties for Acts of Indiscipline
    • Minor Penalties
      • Warning / Censuring, verbal or written.
      • Putting on probation for a specific period.
      • A fine with or without any other penalty.
      • Withholding of a certificate of good moral charter.
      • Withdrawal of benefits/privileges enjoyed by the student (s) of the University.
      • Withholding of Examination Results.
    • Major Penalties/Punishments
      • Fine commensurate with the nature and extent of misconduct.
      • Cancellation of hostel accommodation, if any.
      • Cancellation of financial benefits/concessions, suspension of admission and ban on the entry into the premises of the university, for a specific period.
      • Cancellation of examination results.
      • Rustication from the University for a specific period and ban on entry into University campus.
      • Expulsion from the University and permanent ban on entry into the University campus.
    • Other Penalties in Examination Cases
      • Oral Warning.
      • Written warning/censuring.
      • Cancellation of answer sheet.
      • Cancellation of a course.
      • Cancellation of Mid-term Exam for all courses, during the Mid-term Exams.
      • Cancellation of one complete semester.
      • Rustication for a specific period of time. Expulsion from the university.